Central Arkansas Volleyball Association
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Central Arkansas Volleyball Association
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ADOPTED 12/14/95 Article I. Organization Section 1. Purpose: The purpose of the Central Arkansas Volleyball Association (CAVBA) is to provide opportunities for all levels of players to participate in organized activities, and to promote volleyball by having opportunities for recreational and entry level players to learn and improve their volleyball skills. With a wide variety of skill levels among members, the CAVBA can assist and encourage other players to continue to contribute their best as CAVBA continues to grow. Section 2. Participation and Eligibility: CAVBA is open to all interested, with non-refundable paid membership, as determined by the Board. a. Minors must have written permission of a parent or legal guardian. b. All members and guests shall submit a perfected "Waiver and Release of Liability" form before participating in any Association sponsored activity. c. By majority vote of the Board, any individual may be expelled from the organization by refunding their current year's dues. Article II. Instruction Section 1. Procedures: Instructional procedures will be as follows. a. Instructors will be selected from recommendations made by association members. b. Instructors may donate their time or may receive payment based on the quantity and quality of instruction, to be decided by the Board. Article III. Board of Directors Section 1. General Powers and Responsibilities: The entirety of affairs of CAVBA shall be managed and judged by the Board of Directors, which shall have the sole authority in regard to policy, objective and intent, quality and content of programs, organization, and disputes. Section 2. Membership Qualifications: Membership eligibility for the Board of Directors shall be restricted to persons who: a. Have been members in CAVBA for at least one year in good standing prior to service on the Board. b. Have been residents for at least one year in one of the following counties in Arkansas: Pulaski, Saline, Grant, Lonoke, Perry, Jefferson, Faulkner, or Garland. Section 3. Number and Tenure: a. The Board of Directors shall consist of seven voting Directors, elected from the membership at large, plus an appointed Treasurer. b. Board members shall be elected to terms with a tenure of two years, said term beginning January 1 of each year, and concluding on December 31 of the following year. c. The Treasurer shall serve as a non-voting member of the Board. d. The Chairperson shall automatically be eligible to serve, without re-election, for a one year term following the completion of his or her term as Chairperson. Section 4. Vacancies: a. A Board member's position shall be considered vacant upon death, resignation, refusal to serve, or if the Board records three unexcused absences in any one given year. b. Vacancies of the Board of Directors may be filled by a 2/3 majority vote of the Board on eligible candidates, as restricted by Section 2 above, and the appointed Board member selected shall serve the unexpired term of his/her predecessor. Section 5. Voting Rights: All Board members shall have the right to vote with the following exceptions: a. The Chairperson shall only vote to break a tie. b. The Treasurer shall serve as a non-voting member. Section 6. Quorum: Any four voting members of the Board, including the Chairperson, shall constitute a quorum. Section 7. Meetings: a. The Board of Directors shall meet at least once each calendar quarter, at a time and place determined by the Board. b. Special meetings may be called by the Chairperson or by any two other Board members. c. All Board members shall be given at least 48 hours written or verbal notice of any Board meeting. Section 8. Officers: Officers of the Board shall be the Chairperson, the Secretary, and the Treasurer, whose qualifications, election or appointment, term, and duties are as follows. a. The Chairperson shall be elected annually during the first quarter Board meeting by a simple majority of the voting Board membership. b. The Chairperson shall serve for one year, and may succeed him/herself, for a maximum consecutive tenure of two years. c. The Chairperson shall have served on the Board for a minimum of one year prior to serving as Chairperson. d. The Chairperson's duties include, but are not limited to, conducting the general affairs of the Board in accordance with these Bylaws; executing the policies of the Board; being the principal spokesperson for the Board and Association; presiding over the meeting of the Board; coordinating the arrangement of all CAVBA events; and, appointing as principal assistant in these affairs the CAVBA Administrator. e. The Secretary shall be a member of the Board and shall be elected annually at the first quarter Board meeting by a simple majority of the voting Board members. f. The duties of the Secretary shall include, but are not limited to, the maintenance and preparation of Board minutes; recording, annotating and reporting the status of all CAVBA participants; and assisting the Chairperson as directed. g. The Treasurer shall be appointed by the Board and shall not be an elected member of the Board. h. The Treasurer's appointment shall be reviewed each year at the first quarter Board meeting, and the appointment renewed, or a new Treasurer appointed. i. A quorum of the Board shall serve as the Audit Committee. At each regular meeting, each Board member shall examine records of all monetary transactions and verify that all such transactions are in accordance with these Bylaws. All banking accounts shall be established so as to require the signatures of two of the following to expend or withdraw funds: Chairperson, Treasurer, or a Board member appointed by a quorum of the Board. Section 9. Elections: a. Board members shall be elected annually to all positions vacant or to become vacant on December 31 of the current year. b. Elections shall be conducted at a general membership meeting held during the fourth calendar quarter. c. Nominations may be offered by any member in good standing. All nominees shall be in compliance with the qualifications stated in Article III, Section 2. d. Elections shall be determined by a simple majority of the eligible members present. e. A separate vote shall be held for each position, except that unopposed candidacies may be elected by a single vote. f. The order of elections and appointments at the first quarter Board meeting each year shall be Chairperson, first; Secretary, second; and Treasurer, third. Article IV. Services Offered Section 1. Direct Services: Direct Services may include the following. a. Weekend and Weekday Open Play. b. Indoor and Outdoor Leagues c. Tournaments d. Skill clinics e. Refereeing Clinics f. Co-sponsorship of tournaments Section 2. Fees: The Board may determine, and require participants to pay, fees as necessary to offset the cost of the service. Section 3. Indirect Services: Indirect services may include the following. a. Cooperation with central Arkansas organizations to improve volleyball facilities and activities. b. Notification of members of local and regional tournaments and leagues. Article V. Requirements for participation in CAVBA activities Section 1. All participants in Association-sponsored leagues must be members in good standing prior to playing the first game. Exception: The Board may set separate, higher entry fees for non-members, in lieu of requiring membership. Section 2. Requirements for tournaments shall be as specified by a tournament committee approved by the Board, for the individual tournament. Article VI. Amendments Section 1. Proposed amendments to the Bylaws may be recommended by the Board for approval by the general membership. Section 2. The Bylaws may be amended by a simple majority of all members in good standing at any regular or special meeting of the general membership. Section 3. All members in good standing shall be notified, by mail, of general membership meetings at least forty-eight hours prior to the meeting. Article VII. Reimbursements Section 1. Board members, officers, and employees of the Association shall be eligible for reimbursement of actual expenses incurred in carrying out the business of the Association. a. The Board shall establish a policy whereby maximum reimbursement levels, necessary documentation, and procedures for approval of reimbursements, are set. Section 2. The Board shall have the authority to hire temporary or permanent staff, and to establish appropriate rates of pay. Section 3. All Board members shall be exempt from membership fees during their term of office. These Bylaws were approved at the general membership meeting held on December 14, 1995, at Fisher Armory, North Little Rock, Arkansas. |
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